40+ Essential Meeting Feedback Survey Questions to Boost Productivity

How often do you leave a meeting feeling confused rather than informed? Meetings are supposed to drive results, not leave you puzzled. One way to make meetings more productive is by conducting a meeting feedback survey. These surveys are designed to evaluate the effectiveness of meetings, gather insights and opinions, and identify areas for improvement.

This blog is your complete guide to meeting feedback survey questions that you can include in your survey. Plus, we’ll explore how leveraging AI has transformed the way meeting feedback surveys are conducted.

What are meeting feedback surveys?

A meeting feedback survey is a questionnaire sent to the team after the meeting to analyze how happy your team is, whether the meeting goals are achieved, and identify what worked well and what could be improved, resulting in more productive and engaging meetings.

How feedback fixes common meeting challenges

According to research, meetings account for 15% of an organization’s time, yet 71% of employees find meetings unproductive and inefficient. Poorly designed meetings waste the time and resources of the organization. Another research shows that employees spend an average of 31 hours monthly in meetings, and 50% of that time is considered wasted. Therefore, it is important to get feedback on meetings to ensure they are structured, productive, and efficient. 

According to a Gallup survey, companies find that implementing regular feedback mechanisms results in 14.9% higher employee engagement rates.

Getting feedback at the end is essential to improve the effectiveness of meetings. Here’s what they provide : 

• They provide insights on meeting success and identify future improvement areas. 
• They boost the morale of participants by demonstrating how valuable their opinions are.  
• They help organizers assess whether the meeting reaches the desired outcomes. 
• They optimize return on investment by offering guidance on making meetings more productive. 
• They encourage accountability by ensuring action items and key takeaways are clearly defined and followed up.

Read - Essential Question Types for Effective Surveys

Types of Meeting Feedback Survey Questions

Pre-Meeting Preparation Questions

Pre-meeting preparation is the foundation of a successful meeting. Without preparation, meetings can quickly become chaotic, time-consuming, and inefficient. 

Some of the benefits of pre-meeting preparation are : 

• Meetings become more streamlined and impactful when significant issues are addressed ahead of time.
• When everyone understands what to expect, they are more likely to contribute and stay interested.
• With defined goals and planning, meetings yield actionable results that drive growth.

Sample Questions to ask in pre-meeting feedback: 

1. Was the meeting agenda clear from the start? 
2. Did you get pre-work notes for the meeting?
3. Did you have enough information to participate in the discussion?
4. Was the meeting material easily accessible?
5. Was the participant's list appropriate for the discussion? 

Meeting Structure and Organization

A well-structured meeting provides a clear framework for everyone’s roles and the purpose of the meeting, keeping the discussions relevant and engaging. Everything is vital in productive meeting sessions, from setting clear goals to managing meeting time effectively. 

• Structured meetings encourage collaboration by setting a defined framework for discussion.
• Well-organized meetings save time and ensure that conversations are directed toward attaining goals.
• Clear organization ensures that participants leave the meeting with valuable ideas, reducing confusion.

Sample questions to ask regarding Meeting Structure and Organization:

6. Was the meeting organized and structured?
7. Did the meeting stay on track throughout the time?
8. Did the meeting exceed its pre-defined time? 
9. Were the agenda items relevant to your work?
10. Did you get enough time to participate in discussions? 

Effectiveness of meeting 

Meeting effectiveness measures participants' satisfaction levels and analyzes how valuable the meeting outcomes are for our business. 

Meeting effectiveness questions dig deep into: 

• Did the meeting achieve its goals? It’s more than just checking off the items from the agenda list. It's about ensuring the company is making progress toward meaningful outcomes. 
• Was the discussion relevant and valuable? Getting to the heart of what genuinely matters enables you to design sessions later on to give the insights and answers your team requires.

Sample questions to ask related to meeting effectiveness are:

11. How would you rate the overall effectiveness of the meeting?
12. Was the meeting worth your time?
13. Were the goals set during the meeting realistic?
14. To what extent does the meeting address the stated goals?
15. Did the meeting cover all the relevant topics on the agenda?
16. What can we make meetings more effective?
17. Do you have any suggestions on how to improve meetings?
18. Is there anything you wish we’d talked about in meetings?

Content relevance questions

The objective of a meeting is to provide value. These questions evaluate content effectiveness on how helpful, relevant, and clear your content was. These questions also assess whether the content effectively supports your business goals and objectives. 

Some sample questions are: 

19. Did the meeting offer any actionable insights or outcomes?
20. Were the subjects discussed in the meeting relevant to your work?
21. Did the meeting address critical issues or challenges?
22. Were the main insights clear and actionable?
23. Did the meeting help you reach your goals?
24. How would you rate the relevance of content in a meeting? 

Read - Mastering Market Research Survey Questions to Drive Business Success

Facilitator’s Performance

A facilitator can make or break a meeting. They ensure the meeting is inclusive, goal-oriented, and structured, facilitating the conversation. Assessing a facilitator's performance is important to determine how well they engage participants and run the session.

Some sample questions are: 

25. Did the facilitator efficiently manage the meeting's flow?
26.  Was the facilitator ensuring that everyone has an opportunity to contribute?
27. Was the facilitator promoting a balanced discussion?
28.  Did the facilitator make sure the meeting was on track and target?
29. Was the facilitator capable of handling difficult talks effectively?

Post-Meeting Follow-Up

Follow-ups guarantee that the momentum gained during a meeting is not squandered. To evaluate post-meeting efficiency, ask the following questions:

30. Were meeting minutes or action items distributed promptly?
31. Were deadlines and responsibilities clearly stated?
32. Was post-meeting communication effective?
33. Did the meeting have a clear conclusion?
34. Were all the participants present at the meeting? 
35. What are your suggestions on how to improve meetings in the future? 

Employee engagement feedback questions

Employee engagement feedback questions help organizations understand what employees think of their job roles, workspace, and career development to improve employee engagement, performance, and retention rate.  

Sample questions to ask: 

36. Do you feel comfortable expressing your opinions and ideas?
37.  Do you actively participate in discussions?
38. Do you understand your role in accomplishing goals?
39. Are your contributions appreciated and recognized?
40. Do you notice how your recommendations are being implemented?
41. Are you involved in discussions where your expertise is needed?
42. Is the meeting environment conducive to open dialogue?

Related read: Boost Productivity with an Employee Satisfaction Survey

The Power of AI in Meeting Feedback Surveys

AI-powered meeting feedback surveys simplify the process, transforming complicated survey designs into simple tasks. TheySaid allows businesses to generate survey questions based on meeting topics. Engage participants with conversational AI to make feedback more meaningful. Analyze trends and gain actionable information fast.

Examples of AI Meeting Feedback Survey Questions

Post-Meeting Survey Questions:

• What aspects of today’s meeting were most beneficial for you?
• Were there any topics that required more discussion?
• Was today’s meeting productive? 

Staff Engagement Survey:

• How engaged did you feel during the meeting?
• What suggestions do you have for improving team collaboration?

Conference Survey Questions:

• Were the meeting objectives clearly defined?
• Rate the effectiveness of the meeting discussions.

Create Meeting Feedback surveys with TheySaid

To create surveys using TheySaid, follow these steps:

Sign In: Visit https://theysaid.io and log in to your account.

Create a New Survey: Click on the Create Survey button. Choose the type of survey you want to create (e.g., AI Survey, AI Interview, Pulse Survey, etc.).

Select AI Survey Setup: Use AI to generate meeting feedback survey questions automatically.

Customize Your Survey: Add specific meeting-related topics such as post-meeting survey questions, staff engagement, and conference feedback.

Distribute Your Survey: Share your survey through various channels (e.g., email, Slack, QR codes, in-app chats).

Engage Participants: Allow participants to interact with AI while completing the survey, leading to richer feedback insights.

Analyze and Act: Use TheySaid’s analytics to summarize trends and generate actionable insights.

FAQs

What are meeting feedback surveys used for?

Meeting feedback surveys are used to evaluate the effectiveness of meeting by: 

• Gaining insights into meeting success 
• Measuring the satisfaction of participants 
• Collecting feedback to improve  upcoming meetings 
• Gathering general, content, and technical feedback

Can meeting feedback surveys be used for all types of meetings?

Absolutely! You can use meeting feedback surveys for all types of meetings, such as board meetings, conferences, town halls, training sessions, etc.

What is the ideal length of a feedback survey?

A survey should get the required insights while respecting the participant's time, so keep it between 5 to 10 questions.

How quickly should feedback surveys be sent after a meeting?

Surveys should be sent within 24 to 48 hours of the meeting while the discussion remains fresh in participants' minds.

What types of questions can I ask in the meeting feedback survey?

Use a variety of questions such as Likert scale questions, multiple choice questions, rating questions, open-ended questions, and demographic questions.

How do meeting feedback surveys boost productivity?

They help teams identify strengths and areas for improvement, making meetings more focused and efficient. By gathering insights from participants, organizations can ensure meetings drive real results.